How to Build a Mobile Notary Office

Do You Really Need a Mobile Notary Office? Here's What You Should Know

The importance of a “mobile office” has changed a lot over the years.
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The truth is — you don’t need a mobile office when you’re just getting started as a notary signing agent.
Many successful notaries begin with a home office setup, and that’s more than enough to get your business off the ground.

BUT… Here’s Why a Mobile Office Can Help You Get More Jobs

If you plan on getting work from signing services, having a mobile office can be a game-changer.

Why? Because more signing service platforms are now filtering for notaries who have mobile printing and scanning capabilities. That means if you don’t have one, you might be skipped over for a signing — even if you're qualified.

The reason is simple:
If documents get updated or sent after you’ve already left your house, a mobile office lets you print and scan directly from your car — no need to rush home. That makes you more flexible, faster, and more reliable in the eyes of schedulers.
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So if you want a greater chance of getting signings early in your career, having a mobile office can really help you stand out.

Here Comes the Good News

You might be thinking a mobile office sounds expensive or complicated — but it’s not!

In fact, the only real extra cost to running a mobile office is a portable battery to power your printer and scanner — and thanks to the Staples Advantage Program, LSS students get an exclusive deal on that too!

Even better?
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All the same equipment you use in your home office can also be used in your car. No special printers or devices required. Just plug and go.

​Want to Set One Up?

​If you’re already getting signing service work (or want to), and you're ready to boost your booking potential — we’ve got you covered. Watch the video below and step by step walkthrough.

Watch the Full Notary Hack Session Below: 

Streamlining Office Essentials On the Road

Elisa, a seasoned signing agent who has perfected the art of keeping her office equipment cool and functional, even in scorching temperatures.

​Join us as we uncover her innovative solutions and learn how you can create your own efficient mobile office setup.
Elisa's attention to detail and organizational skills are evident in her thoughtfully designed mobile office.

By separating legal and letter-sized shipping supplies, she ensures easy access to materials needed for each signing.

Her clever use of cubbies eliminates the need for a bulky notary bag, and she keeps essentials like her notary journal, stamps, and pens within reach.

​The clipboard, a versatile tool, serves as a smooth surface for signing and stamping, offering convenience when a table is not readily available.

Powering the Mobile Office

A reliable power source is essential for a mobile office, and Elisa has found a cost-effective and safe solution.

Instead of complex wiring systems or using car batteries, she opted for a portable battery system with an inverter.

This compact power solution not only charges her scanner and printer but also provides ample power for charging her laptop and phone.

​With this setup, she ensures a stable power supply without compromising safety or reliability.

The Ultimate Cooling Hack

Perhaps the most impressive and innovative aspect of Elissa's mobile office is her cooling system.

In scorching hot Phoenix, she needed a solution to prevent her office equipment from overheating and malfunctioning.

Enter the Icy Breeze mobile air conditioner—a portable, battery-powered unit that keeps her equipment cool and functional, even in extreme temperatures.

By adding ice and a small amount of water to the unit, she creates a refreshing cool breeze that prevents any overheating issues.

​This ingenious hack ensures optimal performance, safeguards her equipment, and allows her to work comfortably in any location.

Preparing for Every Possibility 

Elisa's mobile notary office hacks have revolutionized the way she operates as a signing agent in Phoenix, Arizona.

Her focus on organization, cost-effectiveness, and maintaining optimal working conditions has led to a truly efficient and comfortable mobile office setup.

By implementing her strategies and embracing innovative solutions like the Icy Breeze Cooling system, signing agents can enhance their productivity and overcome the challenges posed by extreme temperatures.

Get Started with Your Mobile Notary Office Set Up: What You Need

Below are the list of supplies that Elisa used for her mobile office set up.

Don't forget that you can save on your supplies with the Staples Advantage and Loan Signing System Partnership! Click here for more info to join the program for FREE!

Brother HL-L5200DWT​ Dual Tray Laser Printer 

Cooling system: Icybreeze Model: V2 Pro Battery: 6AH Battery 

Power source: Jackery Solar Generator Model: E1000 

Microsoft Surface Pro Laptop

Workforce ES400 ll Duplex Desktop Scanner *SAVE WITH STAPLES*

Verizon Hotspot

Non Slip Furniture Pads

USB 2.0 Printer Cable

Discover the Best Notary Hacks with Loan Signing System

If you're ready to take your mobile notary office to the next level, enroll in Loan Signing System to access even more valuable hacks and insider secrets.

Join now and revolutionize your business!